How to Manage lots of identical products in Odoo

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The phrase “lot” is ubiquitous and can be found in any sector of the economy. The quantity of a thing, expressed either as pieces or units, may tell us a lot about that object. To put it another way, a lot of items may also be referred to as a batch of products. When this occurs, using the lt number to identify items that were produced in a single batch is the most effective way to proceed. During the trade of a product, a lot number is typically utilized as a standard practice.

The administration of lots is an extremely important aspect of any company. You might argue that having a lot number makes it easier to track a product, or you can say that having a lot number makes it easier to trace a product. A collection of items that are all of the same kind is known as an Odoo Lot. The sale, buy, inventory management, and production modules may all make use of the Lot number that can be generated by Odoo.

When dealing with a large number of items at once, lots are an extremely helpful tool. When it comes to quality monitoring, reporting, and tracing, having the Lot number is helpful. When all of the items that are produced in a single batch are given the same Lot number, it is simple to return the products or send the product to be repaired if any damage is discovered. In today’s article, we will demonstrate how to manage lots of identical products in Odoo. So, let’s dive in!

Table of Contents:

• Importance of managing lots in Odoo
• How to Manage lots of identical products in Odoo
  • Step 1: Differentiate lots and serial numbers
  • Step 2: Set up the basic configuration of lots management
  • Step 3: Manage receipts
  • Step 4: Select operation types of lots in Odoo
  • Step 5: Keep track of your identical products
• Wrapping Up

Importance of managing lots in Odoo

The total traceability of each and every item of inventory that travels through your warehouse is the key to understanding the significance of lot control. By using lot management, it is possible to track each individual item all the way back to the group from whence it came. Developing a method of parking lot control A unique batch of items that have been received, stored, or dispatched from your warehouse is referred to as a “lot.”

In the case that your warehouse does not have lot control mechanisms in place during a recall, the manufacturer of the recalled goods is obligated to initiate a countrywide recall of all of their inventory. There have been instances of suppliers going out of business as a direct result of their lack of preparedness for recall scenarios. During a recall, a business that does not have mechanisms in place for lot management faces an extremely serious danger of losing all they have worked for. For this reason, lot control is extremely vital.

Lots are groups of items that are each individually identifiable through the use of a barcode or a serial number. The lot contains many instances of the same product. (Such as a set of twenty-four bottles.) lots are groups of things that you order and then keep together in a single bundle. Each lot corresponds to a specified number of products. When dealing with such large things, it is best to do so as a complete. Odoo gives some straightforward step-by-step instructions for managing and monitoring ‘Lots’ of inventory.

How to Manage lots of identical products in Odoo

Step 1: Differentiate lots and serial numbers

Lots and serial numbers use a functional structure that is analogous to one another in Odoo, but their behaviors are entirely distinct from one another. Both of these aspects are handled by the software that manages Inventories, Purchases, and Sales.

Lots are groups of a specific number of things that you have purchased and are required to keep together in a single package.

Serial numbers are unique identifying numbers that are assigned to a single item so that its history can be traced from the time it was received at the warehouse to the time it was delivered to the customer and beyond.

Lots are of interest when it comes to things that you purchase in large quantities and for which a lot number might be helpful in reporting, quality controls, or any other information. Using lots, one may determine how many individual parts, for example, have some sort of manufacturing defect. It is possible to put together many items of clothing or meals using this method, which might be handy.

Serial numbers are of particular relevance for products that may at some point require post-purchase care, such as mobile phones, computers, refrigerators, and any other electronic gadget. Depending on how you handle these goods, you may choose to utilize either the serial number provided by the manufacturer or one of your own.

It would make no sense at all to store consumable items such as kitchen rolls, toilet paper, pens, and paper blocks in a lot because there is very little likelihood that you will be able to return them because of a manufacturing defect.

On the other hand, assigning a serial number to each and every product is a time-consuming job that is only necessary for the event that the product comes with a warranty and/or after-sales services. It makes absolutely no sense at all, for instance, to put a serial number on a loaf of bread.

Step 2: Set up the basic configuration of lots management

First things first, you have to turn on the tracking of the lot numbers. To accomplish this, choose Lots & Serial Numbers from the drop-down menu that appears after selecting Inventory > Configuration > Settings. After that, select the save option.

Now comes the time when you have to configure the goods whose serial numbers you wish to track. You may select the product you want to work on by going to Master Data > Products and opening it. There, pick Tracking by Lots from the inventory tab after clicking on the Modify button.

Step 3: Manage receipts

You need to provide the product’s lot numbers in order to ship a product that can be traced by lots. You can accomplish this goal by a variety of means, including the following:

• Do the allocation of the various lot numbers manually.
• The lot numbers can be copied and pasted from an Excel file.

To begin, you will need to go ahead and access the detailed operations of your choosing.

On viewing the detailed operations, you can click on the Add a line link to manually assign the various lot numbers. After that, you will be able to enter the lot number in the appropriate space. After you are finished, you may add a new lot number by clicking the Add a line button once again.

In order to copy and paste lot numbers from an Excel file, you must first open the spreadsheet that contains the lot numbers you were given by your supplier and then copy the list. After that, you may copy and paste them into the Lot/Serial Number Name field, and Odoo will automatically generate the required lines for you. Following that, you will be required to manually input the total quantity of items that are included in each of the different lots.

Step 4: Select operation types of lots in Odoo

Naturally, you also have the ability to declare how you will handle the management of the lots for each sort of transaction. Launch the Inventory app, and then select Configuration > Operation Types from the menu that appears.

You have the option of deciding whether fresh lot numbers can be generated for each type of transaction (receipts, internal transfers, deliveries, etc.) or if you will only utilize previously generated numbers. Only during product receipt is it permissible to generate new lots; however, you are not permitted to make use of any previously generated lot numbers during this process. It may be advantageous to enable the use of current lot numbers in receipts if you have inter-warehouse transfers and track items by lot. This is especially true if you track products by lot.

Step 5: Keep track of your identical products

You are able to keep track of where the items were acquired, where they were put into stock, to whom they were sold, and where they have transported, thanks to the lot number that was assigned to each product.

Open the Inventory module, and then, under Master Data > Lots/Serial Numbers, click on the lot number that corresponds to your search. From there, you will be able to trace an item.

You are able to see in which documents the lot number has been employed when you access the Traceability information.

You may now get the lot number by selecting the Location start button, which is located in the upper-right corner of the screen.

Wrapping Up

We hope this tutorial will help you understand how to manage lots of identical products in Odoo. Odoo offers the capability to manage lots, which satisfies the majority of industries’ criteria for traceability and ensures compliance with those standards. You are able to do highly sophisticated traceability thanks to Odoo’s double-entry management system.

Lots are beneficial for items that you acquire in large quantities and for which a lot number can aid in reporting, quality controls, or any other information. You can obtain products in lots by contacting your supplier. Using lots, one may determine how many individual parts, for example, have some sort of manufacturing defect. It is possible to put together many items of clothing or meals using this method, which might be handy.